Boudoir Client Gallery Delivery Checklist

Delivering a boudoir gallery should feel as intentional and polished as the session itself. This checklist walks you through every step — from final edits to follow-up — so nothing falls through the cracks.

Bookmark this page and use it as your delivery workflow template.

Pre-Delivery Preparation

Editing & Culling

[ ] Complete final retouching on all selected images
[ ] Apply consistent color grading across the gallery
[ ] Export images at web-optimized quality (2048-3000px long edge, 80-90% JPEG quality)
[ ] Name files in the order you want them viewed (if your platform supports ordering)
[ ] Review every image one final time at full screen — would you be proud to show this?

Gallery Setup

[ ] Create a new gallery with a clean, descriptive name (e.g., "Sarah's Boudoir Session" or "Your Gallery")
[ ] Set a strong, unique password (avoid reusing passwords between clients)
[ ] Upload images in your preferred viewing order
[ ] Write a personalized welcome/intro message
[ ] Write a closing message with download instructions and any next steps
[ ] Add your logo and brand colors if your platform supports it
[ ] Preview the entire gallery on both desktop and mobile before sending

Delivery Day

Sending the Gallery

[ ] Send the gallery link via your preferred method (email, text, or client portal)
[ ] Send the password in a separate message for added security
[ ] Include a brief, warm message setting expectations:

"Hi [Name]! Your gallery is ready and I'm so excited for you to see it. Take your time, grab a glass of wine, and enjoy. Here's your private gallery link — I'll send the password in a separate message."

[ ] Set a calendar reminder to follow up in 3-5 days

What to Include in Your Delivery Message

Gallery link
Brief viewing instructions (especially if using Story Mode or a cinematic viewer)
How to mark favorites
How to download images
Timeline for how long the gallery will be available (if applicable)
Your contact info for questions

Post-Delivery Follow-Up

Within 48 Hours

[ ] Check your delivery analytics — has the client opened the gallery?
[ ] If not opened after 48 hours, send a gentle follow-up:

"Hi [Name]! Just making sure your gallery link arrived safely. Let me know if you have any trouble accessing it!"

Within One Week

[ ] Check if the client has marked favorites
[ ] Send a follow-up asking about their experience:

"How are you enjoying your gallery? I'd love to hear your favorites!"

[ ] If offering prints or albums, mention this in your follow-up

Within Two Weeks

[ ] Request a testimonial or review (only if the client seems enthusiastic)
[ ] Mention referral incentives if you have a referral program
[ ] Ask about print/album interest if not already discussed

Security Best Practices

Password Management

Generate a unique password for every gallery (never reuse passwords)
Use a mix of words and numbers that's easy to type but hard to guess
Always send the password separately from the gallery link
If a client forgets their password, generate a new one rather than sending the old one

Link Security

Use a platform with expiring/signed URLs so direct image links can't be shared
Never post gallery links in public spaces (social media, forums)
If a client needs to re-access their gallery, send a fresh link rather than the original

Client Communication About Privacy

Include this language in your contracts and booking materials:

"Your images are delivered through a password-protected, encrypted gallery. Your images are never publicly searchable, and gallery access is limited to you. We take your privacy as seriously as you do."

Gallery Presentation Tips

Curation Order

The order of images in a boudoir gallery matters more than in any other genre. Consider this structure:

Open strong — Start with 2-3 of the strongest, most flattering images
Build variety — Alternate between different setups, poses, and moods
Create peaks — Place the most dramatic or artistic images at natural midpoints
End on emotion — Close with images that feel intimate, warm, and personal

Viewing Experience

If your platform offers a story/cinematic mode, recommend it to clients for first viewing
Gallery mode is better for browsing and selecting favorites on repeat visits
Mobile viewing should be seamless — most clients will first view on their phone

Welcome Message Template

"Welcome to your private gallery, [Name]. These images are a celebration of you — your confidence, your beauty, and the incredible energy you brought to our session. Take your time and enjoy every moment. This is yours."

Closing Message Template

"Thank you for trusting me with this experience. To download your images, click the download icon on any image or use the 'Download All' button. If you'd like to discuss prints or an album, I'd love to help you choose the perfect pieces. — [Your Name]"

Common Delivery Mistakes to Avoid

Sending via Google Drive or Dropbox — These platforms scan content and offer no gallery experience
Reusing passwords across clients — One compromised password shouldn't expose multiple galleries
Not previewing on mobile — Most clients view galleries on their phones first
Skipping the welcome message — A personalized intro transforms the experience from "file delivery" to "gift reveal"
Not following up — Clients may be too busy or shy to reach out. A warm follow-up shows you care
Delivering too many images — Curate tightly. 30-50 stunning images beat 100 mediocre ones
Forgetting download instructions — Not every client is tech-savvy. Be explicit about how to save their images

Your Delivery Timeline

| Day | Action | |-----|--------| | Day 0 | Deliver gallery + password (separate messages) | | Day 2-3 | Check analytics — has client opened gallery? | | Day 3-5 | Follow up if gallery hasn't been opened | | Day 7 | Check favorites, send experience follow-up | | Day 14 | Request testimonial, mention prints/albums | | Day 30 | Final reminder if gallery has an expiration date |

VelvetVault handles the security and presentation so you can focus on the client experience. See how it works or get started today.